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What the report contains
A verification report is only useful if it states what it checked, against what, and what it could not establish. Here is exactly what ours contains.
⚠️ Sample report pending. A full redacted PDF will be published here once we have completed real inspections. The structure below is exactly what our reports contain — the filled-in example is coming.
The eight parts of every report
Order identification
Your PI or PO number, factory, inspection date, and the inspector's name.
Reference documents
The documents we judged against. PI, agreed specification, approved sample, packing list — and an explicit note where one was not provided. This section is what gives the report its standing.
Model and quantity conformity
Per model: ordered quantity, verified quantity, and the difference. Colour mix ratio as ordered against as found.
Material comparison
Each material you specified, against what was found on the goods — with the method used to determine it.
Dimensions
Specified dimension, measured value, and the tolerance. Not "within tolerance" — the actual numbers.
Physical check results
Wobble, load, drop test, assembly, function — with the values recorded and photographs.
Findings and recommendation
Each discrepancy or defect, graded, with photographs. Recommendation to release, condition the release, or hold.
Items we could not verify
The most important section. What was not checked, and why: reference missing, outside our scope, or beyond our on-site capability.
The sampling basis
Every report states the lot size, the sample size, and the accept and reject numbers applied. This tells you the basis of every count in the report — so a finding of "3 of 80 sampled units showed X" carries its stated statistical weight rather than being an isolated opinion.
It also tells you the limit: on a 1,000-piece order, a defect present in only two units may not appear in an 80-piece sample. We state that limit rather than implying complete coverage.
Calculate the numbers for your own order →
How we grade findings
The goods do not match the order. Material or species substitution, wrong model, count short, missing certification marking. AQL 0 — one finding rejects the lot.
Examples: ash supplied where teak was specified; model B labelled as model A; gas lifts without certification marks; count 12 short against the PI.
Outside the agreed specification, but not a fundamental mismatch. AQL 2.5.
Examples: dimensions 5 mm outside your stated tolerance; foam density below your specification; colour differing from your approved sample; edge banding lifting.
Cosmetic, no effect on function, and within your stated acceptance. AQL 4.0.
Examples: slight colour variation within your agreed range; a small surface mark on a hidden face; minor thread pull; packaging scuffing.
Section 8 is the one that matters most
Every report states what we could not verify. This is the part we are least comfortable writing and most willing to write, because it tells you exactly where the report's limits are.
Example from a real commercial table inspection:
"Table top load: tested to 150 kg for 10 minutes. No permanent deformation observed
(deflection 2 mm, limit 5 mm).
⚠️ GB/T 10357 commercial standard requires 1,500 N (approx. 153 kg). Our on-site weight set is
limited to 150 kg, so the full 1,500 N test was not performed. Factory test report
No. XXX — we verified the standard and values, but did not witness the test.
→ BUYER ACTION REQUIRED: Accept this limitation in writing, or request a witnessed laboratory
test at your cost."
We would rather lose a fee than sign a report claiming a verification we did not make. Where your order needs accredited testing, we tell you that before you book — not after.
Report structure
Order info + reference documents
Model and quantity conformity
Material comparison + dimensions
Physical checks + photographs
Findings + recommendation
Items we could not verify
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